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Windows
Keyboard Secrets
by
Ron Diamond
Once you get past the "same-but-different" feel of Windows, you
may discover that one of its key differences can actually be a great
advantage: namely, the ability to accomplish just about anything using
the keyboard. Of course, this isn't a bad skill to have in your productivity
arsenal - you've got ten fingers, after all ... and only one mouse.
Still, many of those keyboard commands
are shrouded in secrecy and obscurity, and aren't always the most
intuitive besides. No problem. Just print out the compendium below
and keep it close at hand.
Modifier keys
As a general
rule of thumb:
|
Mac |
|
Windows |
|
|
Command
/ Apple key |
equals |
Ctrl |
|
Option key |
Alt |
|
This may be the biggest single difference
you’ll face, since the keys are transposed right to left relative to
those on the Mac.
|
|
the Windows key
Bypasses the active application and communicates
commands directly to the operating system. |
|
Windows
key
(by itself): |
calls up Start menu & taskbar
[or Ctrl-Esc,
if you’re using an older keyboard]
|
|
Win-M: |
Minimizes all windows (& shows desktop)
|
|
Win-E: |
runs Windows Explorer |
|
Win-F: |
Windows file "Find" dialog
|
|
Win-L: |
Log out immediately
|
Other, more obscure variations include ...
Win-C: Control
Panels; Win-I:
mouse properties; Win-P:
Printers; Win-R:
command-line Run; Win-V:
show Clipboard
|
|
the "Application" key
calls up "context" menu; equivalent
to right-clicking on an object
various functions ... incl. ability to Cut/Copy/Paste
files from one place to another ... change file Properties
(e.g., make Read-only) ... send a file to a chosen application
... and other commands, depending on the situation |
Navigating Application windows & menus
|
(Shift-)
Ctrl-Tab: |
cycles through
multiple document windows |
|
Alt-letter: |
opens application’s pull-down menu
e.g., Alt-F = File menu
then, press underlined letter in menu item to complete the command
e.g., Alt-F, S
= File, Save
(this is in addition to the usual
single-key shortcuts, such as Ctrl-S = Save)
Also note that the cursor keys can "traverse"
menus, left/right/up/down; Return
or Enter to progress further; Esc
to retreat one step; or press underlined letter to activate that
menu command. |
 |
Alt-spacebar: |
accesses application menu
e.g., Alt-spacebar, N
= miNimize the current application;
e.g., Alt-spacebar, X
= maXimize the current application
|
 |
|
Alt-hyphen: |
accesses document menu (within parent application)
|
|
Alt-F4: |
quits & closes the current application or
thread |
also, double-clicking
on application's Title bar = toggles window size
Task Switching
One of the great underutilized but nicely
implemented Windows secrets. Using just a few keys, you can quickly
switch back & forth between any tasks that are running — without
having to minimize windows, poke around in menus, etc.
|
(Shift-)Alt-Tab: |
Hold down the Alt
key, then tap the Tab
key repeatedly ...
then, when the icon for the desired task is highlighted, release
the Alt
key.
(Note that you can use this to easily toggle
back & forth repeatedly between two specific tasks).
Using the Shift
key at the same time cycles in the opposite order. |
|
Alt-Esc: |
Aborts an Alt-Tab
in progress ...
while still holding the Alt
key, release the Tab
key, then press Esc
instead. |
Note: You can still switch tasks even during "modal"
dialog boxes.
Taskbar
The area (generally at the bottom of the screen)
that shows what programs are currently running.
Change its Properties by right-clicking
in a blank area of the Taskbar.
Resize it (i.e., to more than one
row) by clicking & dragging
on its inside edge (i.e., the top edge, if it's
at the bottom of the screen).
Move it by clicking
a blank area in the body of the taskbar, and dragging
it (to a different edge of the screen).
Send a file to an application that's already
running ... by dragging the file icon (from
the desktop or an open folder/Explorer window) to the application's
button on the Taskbar ... wait a moment for the application to open
... then, still holding on, drag the mouse
pointer to the opened application window, and let
go.
[Note: You can also customize the Start Menu
itself by right-clicking
on the Start button, and choosing Open or Explore; or directly, via
the C: \ Windows \ Start Menu directory.]

|
Windows Explorer
Similar to the Mac's Finder, it's a means of looking at file listings across the system. Uses a split window approach to displaying directories and files.
|
|
|
Windows
key + E: |
runs Windows Explorer (from
anywhere)
|
|
[numeric keypad]
+, *, - : |
expand, expand all, collapse listing
(for a drive or file directory in the left-hand
pane) |
| (Shift-)Tab: |
selects other pane |
|
Return/Enter:
(in right-hand pane) |
opens highlighted directory |
|
Backspace: |
moves up to parent directory
|
|
F5: |
forces file listings to refresh and resort
(i.e., if they didn’t update immediately after
changes) |
|
View
> Options: |
various choices on how to display files, extensions,
etc.; and lets you specify the default application launched for
various file types |
|
Alt-Return/Enter: |
calls up selected file’s Properties dialog
(equivalent to Mac’s "Get Info"
box)
e.g., Alt-Enter, then R:
toggles Read-only status
(also works for multiple selected files at once)
|
Ctrl-X,
Ctrl-C,
Ctrl-V: |
cuts / copies
/ pastes file(s) from one place to another |
|
Edit > Undo
or Ctrl-Z: |
to Undo the last file operation (copy
/ move / rename / delete):
... or right-click
on the Windows desktop, and choose from the pop-up menu:
|
Note: You can run multiple instances of Explorer at the same time.
Copying / Moving / Opening files
|
... to copy or move file(s), or create a shortcut:
right-click and, still holding
down the mouse button, drag
& drop file(s) to their destination
to get a pop-up menu of copy
/ move / shortcut choices.
|
 |
... if you want to open a file using a different
application than its usual one, you can right-click
on it and "Send To" the application
of your choice. (You can customize this pop-up list by
placing shortcuts [i.e., aliases] into the C: \ Windows \ SendTo
directory.)
... files can be also be opened by dragging and
dropping their icon(s) directly into most application windows.
misc. Function Keys
|
F1: |
Help (often context-sensitive) |
|
F2: |
Rename selected file or folder
(can also use to copy text from, or paste it into, a file/folder
name or portion thereof) ...
ESC to cancel |
|
Print Screen
key:
Alt-Print Screen
key: |
copies screen shot of entire screen to Clipboard
copies screen shot of active window to Clipboard |
Navigating / Manipulating Text
|
Ctrl-Insert,
Shift-Delete,
Shift-Insert: |
alternatives for Copy,
Cut, Paste |
|
Home/End;
Ctrl-Home/End:
|
jumps to beginning/end of line;
jumps to beginning/end of document |
|
Ctrl-left/right arrow: |
skips to the beginning of previous/next word
|
|
Ctrl-up/down arrow: |
skips to the beginning of previous/next paragraph |
|
Shift-
|
in combination with one of the above (and/or with
one of the four arrow keys), highlights the intervening section
of text |
Dialog boxes
|
(Shift-)Tab: |
moves cursor to previous/next field |
|
(Shift-)
Ctrl-Tab: |
cycles through tabbed dialog pages
(also, sometimes Ctrl-PgUp/PgDn):
|
|
Spacebar: |
presses selected button,
or toggles checkbox |
 |
| Alt-down
arrow: |
opens selected drop-down
list box;
use cursor keys (up/down/PgUp/PgDn)
to select (or, for text values, type in first letter);
then Enter/Return to accept |
 |
| arrow
keys: |
selects radio button |
 |
| up/down
arrow key: |
increments/decrements
"spin" box
(or you can type in numeric value) |
 |
Right-click
(on buttons, checkboxes, etc.): |
context help |
 |
Note: You can perform many standard file operations
(copying, moving, renaming, etc.) from within any file dialog box (e.g.,
Open, Save As) by right-clicking;
using Ctrl-X/C/V; pressing the F2
key; dragging icons; etc.
Other miscellaneous tips ...
... if in doubt, try right-clicking
on it; or pressing F1 for Help.
... windows can be resized from any direction
(any of 4 sides or 4 corners).
... file names can be up to 235 characters long.
... Recycle bin : |
you can "empty" (delete) files selectively,
rather than en masse. |
... a file's extension (for example, ".txt")
tells the OS what type of file it is, and therefore, what application
is usually used to open it. When renaming files, you’ll normally want
to leave this intact. (In the MacOS, this information
is hidden. You can hide file extensions in Windows as well, by using
the Explorer's View options.)

... Ctrl-Alt-Delete (the
famous "three-fingered salute" to reboot the system)
Note: when the system is running, Ctrl-Alt-Delete can also be used to
"force quit" an individual application, by choosing
"End Task" from the resulting
dialog box.
... to Shut Down:
press the Windows key, select "Shut
Down", and follow the dialog prompt.
... have fun!
Ron Diamond
is a Los Angeles-based editor and consultant, contributing author to Nonlinear 4
(the book), and co-creator of Nonlinear.info (the website).
© Copyright 1999-2008, Ron Diamond
May be freely redistributed in its entirety, provided this
notice remains intact.
The most recent revision of this document can be found
at http://www.nonlinear.info/winkeys.htm.
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