Windows Keyboard Secrets

by Ron Diamond


Once you get past the "same-but-different" feel of Windows, you may discover that one of its key differences can actually be a great advantage: namely, the ability to accomplish just about anything using the keyboard. Of course, this isn't a bad skill to have in your productivity arsenal - you've got ten fingers, after all ... and only one mouse.

Still, many of those keyboard commands are shrouded in secrecy and obscurity, and aren't always the most intuitive besides. No problem. Just print out the compendium below and keep it close at hand.


Modifier keys
As a general rule of thumb:

Mac Apple logo

 

Windows Windows logo

Command Command key icon / Apple key

 equals 

Ctrl

Option key

Alt

This may be the biggest single difference you’ll face, since the keys are transposed right to left relative to those on the Mac.



Windows key icon

the Windows key
Bypasses the active application and communicates commands directly to the operating system.

Windows key
(by itself):

calls up Start menu & taskbar
[or Ctrl-Esc, if you’re using an older keyboard]

Win-M:

Minimizes all windows (& shows desktop)

Win-E:

runs Windows Explorer

Win-F:

Windows file "Find" dialog

Win-L:

Log out immediately

Other, more obscure variations include ...
Win-C: Control Panels; Win-I: mouse properties; Win-P: Printers; Win-R: command-line Run; Win-V: show Clipboard



Application key icon

the "Application" key

calls up "context" menu; equivalent to right-clicking on an object
various functions ... incl. ability to Cut/Copy/Paste files from one place to another ... change file Properties (e.g., make Read-only) ... send a file to a chosen application ... and other commands, depending on the situation


Navigating Application windows & menus

(Shift-)
Ctrl-Tab:

cycles through multiple document windows

Alt-letter:

opens application’s pull-down menu
e.g., Alt-F = File menu

then, press underlined letter in menu item to complete the command
e.g., Alt-F, S = File, Save
(this is in addition to the usual single-key shortcuts, such as Ctrl-S = Save)

Also note that the cursor keys can "traverse" menus, left/right/up/down; Return or Enter to progress further; Esc to retreat one step; or press underlined letter to activate that menu command.

drop-down "File" menu

Alt-spacebar:

accesses application menu
e.g., Alt-spacebar, N = miNimize the current application;
e.g., Alt-spacebarX = maXimize the current application

Application menu

Alt-hyphen:

accesses document menu (within parent application)

Alt-F4:

quits & closes the current application or thread

also, double-clicking on application's Title bar = toggles window size


Task Switching
One of the great underutilized but nicely implemented Windows secrets. Using just a few keys, you can quickly switch back & forth between any tasks that are running — without having to minimize windows, poke around in menus, etc.

(Shift-)Alt-Tab:

Hold down the Alt key, then tap the Tab key repeatedly ...
then, when the icon for the desired task is highlighted, release the
Alt key.
(Note that you can use this to easily toggle back & forth repeatedly between two specific tasks).
Using the Shift key at the same time cycles in the opposite order.

Alt-Esc:

Aborts an Alt-Tab in progress ...
while still holding the
Alt key, release the Tab key, then press Esc instead.

Note: You can still switch tasks even during "modal" dialog boxes.


Taskbar
The area (generally at the bottom of the screen) that shows what programs are currently running.
the Taskbar

Change its Properties by right-clicking in a blank area of the Taskbar.

Resize it (i.e., to more than one row) by clicking & dragging on its inside edge (i.e., the top edge, if it's at the bottom of the screen).

Move it by clicking a blank area in the body of the taskbar, and dragging it (to a different edge of the screen).

Send a file to an application that's already running ... by dragging the file icon (from the desktop or an open folder/Explorer window) to the application's button on the Taskbar ... wait a moment for the application to open ... then, still holding on, drag the mouse pointer to the opened application window, and let go.

[Note: You can also customize the Start Menu itself by right-clicking on the Start button, and choosing Open or Explore; or directly, via the C: \ Windows \ Start Menu directory.]


Explorer icon
Windows Explorer
Similar to the Mac's Finder, it's a means of looking at file listings across the system. Uses a split window approach to displaying directories and files.
 

Windows key + E:

runs Windows Explorer (from anywhere)

[numeric keypad]
+, *, - :

expand, expand all, collapse listing
(for a drive or file directory in the left-hand pane)

(Shift-)Tab: selects other pane

Return/Enter:
(in right-hand pane)

opens highlighted directory

Backspace:

moves up to parent directory

F5:

forces file listings to refresh and resort
(i.e., if they didn’t update immediately after changes)

View > Options:

various choices on how to display files, extensions, etc.; and lets you specify the default application launched for various file types

Alt-Return/Enter:

calls up selected file’s Properties dialog
(equivalent to Mac’s "Get Info" box)

file "Properties" dialog
e.g., Alt-Enter, then R: toggles Read-only status
(also works for multiple selected files at once)

Ctrl-X,
Ctrl-C,
Ctrl-V:
cuts / copies / pastes file(s) from one place to another

Edit > Undo
or Ctrl-Z:

to Undo the last file operation (copy / move / rename / delete):

Explorer "Undo" legend
... or right-click on the Windows desktop, and choose from the pop-up menu:
pop-up "Undo" dialog

Note: You can run multiple instances of Explorer at the same time.


Copying / Moving / Opening files


... to copy or move file(s), or create a shortcut: right-click and, still holding down the mouse button,
drag & drop file(s) to their destination — to get a pop-up menu of copy / move / shortcut choices.

move/copy/shortcut pop-up menu

... if you want to open a file using a different application than its usual one, you can right-click on it and "Send To" the application of your choice. (You can customize this pop-up list by placing shortcuts [i.e., aliases] into the C: \ Windows \ SendTo directory.)

"Send To" pop-up menu

... files can be also be opened by dragging and dropping their icon(s) directly into most application windows.


misc. Function Keys

F1:

Help (often context-sensitive)

F2:

Rename selected file or folder
(can also use to copy text from, or paste it into, a file/folder name or portion thereof
) ... ESC to cancel

Print Screen key:

Alt-Print Screen key:

copies screen shot of entire screen to Clipboard

copies screen shot of active window to Clipboard



Navigating / Manipulating Text

Ctrl-Insert, Shift-Delete, Shift-Insert:

alternatives for Copy, Cut, Paste

Home/End;
Ctrl-Home/End:

jumps to beginning/end of line;
jumps to beginning/end of document

Ctrl-left/right arrow:

skips to the beginning of previous/next word

Ctrl-up/down arrow:

skips to the beginning of previous/next paragraph

Shift-

in combination with one of the above (and/or with one of the four arrow keys), highlights the intervening section of text



Dialog boxes

(Shift-)Tab:

moves cursor to previous/next field

(Shift-)
Ctrl-Tab:

cycles through tabbed dialog pages
(also, sometimes
Ctrl-PgUp/PgDn):

multiple dialog tabs

Spacebar:

presses selected button,

or toggles checkbox

button; checkbox
Alt-down arrow: opens selected drop-down list box;
use cursor keys (up/down/PgUp/PgDn) to select (or, for text values, type in first letter); then Enter/Return to accept
drop-down list box
arrow keys: selects radio button radio buttons
up/down arrow key: increments/decrements "spin" box
(or you can type in numeric value)
"spin" box
Right-click
(on buttons, checkboxes, etc.):
context help "What's This?" prompt

Note: You can perform many standard file operations (copying, moving, renaming, etc.) from within any file dialog box (e.g., Open, Save As) — by right-clicking; using Ctrl-X/C/V; pressing the F2 key; dragging icons; etc.


Other miscellaneous tips ...


... if in doubt, try right-clicking on it; or pressing F1 for Help.

... windows can be resized from any direction (any of 4 sides or 4 corners).

... file names can be up to 235 characters long.

... Recycle binRecycle bin icon: you can "empty" (delete) files selectively, rather than en masse.

... a file's extension (for example, ".txt") tells the OS what type of file it is, and therefore, what application is usually used to open it. When renaming files, you’ll normally want to leave this intact. (In the MacOS, this information is hidden. You can hide file extensions in Windows as well, by using the Explorer's View options.)

"hide file extensions" checkbox


... Ctrl-Alt-Delete (the famous "three-fingered salute" to reboot the system)
Note: when the system is running, Ctrl-Alt-Delete can also be used to "force quit" an individual application, by choosing "End Task" from the resulting dialog box.

... to Shut Down: press the Windows key, select "Shut Down", and follow the dialog prompt.


... have fun!


Ron Diamond is a Los Angeles-based editor and consultant, contributing author to Nonlinear 4 (the book), and co-creator of Nonlinear.info (the website).


© Copyright 1999-2008, Ron Diamond
May be freely redistributed in its entirety, provided this notice remains intact.
The most recent revision of this document can be found at http://www.nonlinear.info/winkeys.htm.

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